8 Best Family Shared Calendar Apps (Updated 2025)

I know why you’re here.

You need a shared calendar app that actually works.

One that keeps everyone on the same page without endless back-and-forth texts or missed appointments.

I’ve tested a ton of them, and let me tell you, not all are worth your time.

Some are perfect for big families, others help with work-life balance, and a few stand out for co-parenting.

So instead of wasting hours trying random apps, here’s a handpicked list of the best family calendar apps for iPhone in 2025—each one chosen for a specific need.

Let’s find the one that fits your family best.

1. Cozi Family Organizer

(I Like it the Most)

Pros:

• Easy-to-use shared calendar
• Color-coded schedules for each family member
• To-do lists, meal planning, and shopping lists
• Works with Google, Apple, and Outlook calendars
• Syncs across iPhone, iPad, and web

Cons:

• Free version has ads
• No built-in chat or photo sharing
• Not the best for co-parenting needs

Price: Free or $29.99/year.

Get it from: App Store

Cozi Family Organizer is my top pick because it does more than just keep track of schedules, it helps manage family life.

I started using it when juggling everything became too much, and it made a real difference.

This family shared calendar is super easy to use.

Each family member gets a color-coded schedule, so you can quickly see who’s busy and when.

You can also set reminders so no one forgets important events.

The best part?

It syncs with Google Calendar, Apple Calendar, and Outlook, so you don’t have to switch from what you’re already using.

But what makes Cozi stand out is the extra features.

There’s a built-in shopping list, so if someone runs out of milk, they can add it right away, and whoever goes to the store sees it instantly.

The meal planner is also handy.

You can plan dinners for the week and add ingredients straight to your grocery list.

One small thing I like is the Cozi Journal, where you can save little family memories.

It’s not something I thought I needed, but it’s fun to look back on small moments later.

And one more thing.

This calendar app is also a great choice for couples planning their future together.

The only downside is the ads in the free version, which can get a little annoying.

If you want to remove them and get a few extra perks, you’ll need Cozi Gold.

Overall, if you need a simple, all-in-one family organizer, Cozi is the best option.

Also read: Best ADHD calendar apps

2. Google Calendar

(Best Free Option)

Pros:

• 100% free with no ads
• Simple and easy to use
• Works on all devices
• Syncs with Gmail and other Google apps
• Shareable with family members

Cons:

• No built-in to-do lists or meal planning
• Limited customization options
• Can feel too basic for some families

Price: Free

Get it from: App Store

Google Calendar is the best free family calendar app, and honestly, it’s hard to beat.

If your family already uses Gmail or other Google apps, this is the easiest way to keep everyone on the same page without downloading anything extra.

The setup is simple.

You can create a shared family calendar and invite members, so everyone can add events and get reminders.

Since it syncs across all devices, whether someone’s on an iPhone, iPad, or even a computer, they’ll always see the latest updates.

One of the best things about Google Calendar is how well it connects with Gmail.

If you get an email about a flight, an appointment, or a meeting, Google Calendar can automatically add it to your schedule.

It also works great with apps like Google Meet for video calls and Google Tasks if you need basic to-do lists.

That said, Google Calendar isn’t packed with extra features like Cozi or TimeTree.

There’s no built-in meal planner or shopping list, and customization options are limited.

But if you just need a simple, reliable, and free shared calendar, this is the best choice.

3. TimeTree

(Best for Large Families)

Pros:

• Multiple shared calendars
• Color-coded events for easy tracking
• Built-in chat for planning
• Works on iPhone, iPad, and web
• Free to use with no major restrictions

Cons:

• Can feel cluttered with too many events
• No direct integration with Apple Calendar
• Ads in the free version

Price: Free, $4.49 per month or $44.99 per year.

Get it from: App Store

If you have a big family with lots of moving parts, TimeTree is a lifesaver.

Unlike other apps that give you just one shared calendar, TimeTree lets you create multiple calendars for different needs.

One for family events, one for work, one for school schedules, and even one for meal planning if you want.

The color-coded events make everything easy to track at a glance, which is super helpful when you’re managing multiple schedules.

But what really makes TimeTree stand out is its built-in chat feature.

You can comment on events, discuss plans, and send reminders directly inside the app, so there’s no need to juggle between your calendar and a messaging app.

Another great thing?

TimeTree works across all devices.

Even if some family members use Android or a web browser, they can still stay in sync, making it one of the best cross-platform calendar apps available.

The app is free, but the free version has ads, though they’re not too intrusive.

The only downside is that it doesn’t sync directly with Apple Calendar, which might be a dealbreaker if you rely on that.

Also, if your family has a lot of events, things can start looking cluttered.

But if you need a powerful shared calendar for a large family, TimeTree is the best pick.

4. Microsoft Outlook

(Best for Parents Juggling Work & Home Life)

Pros:

• Combines work and family schedules in one app
• Syncs with Outlook, Google, and Apple calendars
• Built-in email and task manager
• Works well with Microsoft Teams and OneNote

Cons:

• Not designed specifically for families
• Can feel overwhelming if you only need a simple calendar
• Some advanced features require a Microsoft 365 subscription

Price: Free, $9.99/month, or $99.99/year (Microsoft 365 Family plan).

Get it from: App Store

If you’re a busy parent juggling work meetings, school pickups, and weekend plans, Microsoft Outlook is the ultimate all-in-one solution.

It’s more than just a calendar.

It’s your email, task manager, and scheduling assistant all in one place, making it one of the best business calendar apps available.

The best part?

It seamlessly syncs with Outlook, Google Calendar, and Apple Calendar, so no matter where your events are stored, you can view them all in one place.

This is perfect if you use Outlook for work but still need to keep track of family activities without switching between apps.

Another reason Outlook stands out is its built-in task manager.

You can create to-do lists, assign tasks, and even set reminders.

If you’re deep in emails and suddenly remember an upcoming event, you can add it to your calendar without leaving your inbox.

It also integrates with Microsoft Teams and OneNote, making it great for parents who use these tools at work.

That said, Outlook isn’t designed specifically for families, so it doesn’t have extras like a shopping list or built-in messaging.

Also, while the basic version is free, some advanced features require a Microsoft 365 subscription.

But if you need one app to manage both work and family schedules, Microsoft Outlook is the best pick.

Also read: Best calendar apps for students

5. Apple Calendar

(Best for Apple Ecosystem Users)

Pros:

• 100% free
• Built into all Apple devices
• Syncs seamlessly across iPhone, iPad, Mac, and Apple Watch
• Works with Siri for hands-free scheduling
• Integrates with Google, Outlook, and other calendars

Cons:

• No built-in family sharing features
• Lacks extras like a to-do list or shopping list
• Only works well within the Apple ecosystem

Price: Free

Get it from: App Store

If your family lives in the Apple ecosystem, Apple Calendar is the easiest and most seamless option.

It’s already built into your iPhone, iPad, Mac, and even Apple Watch, so there’s no need to install anything extra.

The best part is how well it syncs across all Apple devices.

If you add an event on your Mac, it instantly shows up on your iPhone.

You can also connect it with Google Calendar, Outlook, and other third-party calendars, so you don’t have to stick to just Apple’s services.

Apple Calendar is also great for voice commands.

You can tell Siri to “schedule a doctor’s appointment for Friday at 3 PM,” and it adds it to your calendar instantly.

Plus, event notifications pop up across all your devices, including your Apple Watch, so you never miss an important reminder.

That said, Apple Calendar is pretty basic.

It doesn’t have built-in to-do lists, meal planning, or family-specific features like Cozi or TimeTree.

You can share calendars with family members, but it’s not as intuitive as some other apps.

And of course, if someone in your family uses an Android phone, they won’t be able to access it easily.

But if your whole family is using iPhones and Macs, Apple Calendar is a simple, free, and reliable option.

6. OurFamilyWizard

(Best for Co-Parenting & Separated Families)

Pros:

• Designed specifically for co-parenting
• Shared calendar with time-stamped edits
• Built-in messaging with a tone filter
• Expense tracking for shared costs
• Court-approved records for legal use

Cons:

• Paid app with no free version
• Can feel too structured for casual users
• No real-time syncing with Apple or Google Calendar

Price: $12.50/month (billed annually at $149.99).

Get it from: App Store

For co-parents managing schedules between two households, OurFamilyWizard is hands-down the best option.

It’s more than just a calendar.

It’s a full co-parenting management tool designed to reduce conflicts and keep everything organized.

This co-parenting calendar app lets both parents add events, custody schedules, and appointments with time-stamped edits.

So there’s no confusion about changes.

It even has a built-in messaging system with a tone filter, which helps prevent heated arguments by flagging potentially aggressive language before a message is sent.

One of the best features is the expense tracking tool, where parents can log and split shared costs like medical bills, school fees, and extracurricular activities.

Everything is stored in one place, and since OurFamilyWizard provides court-admissible records, it’s a great choice for parents dealing with legal agreements or custody disputes.

That said, OurFamilyWizard is a paid app.

Plans start at $149.99 per year per parent, which can be expensive if you’re just looking for a basic shared calendar.

Also, it doesn’t sync in real-time with Apple or Google Calendar, so you have to manually check the app for updates.

But if you need a structured, court-approved co-parenting calendar app, OurFamilyWizard is the best choice.

Also read: Best ovulation calendar apps

7. FamCal

(Best for Organizing Kids’ Schedules)

Pros:

• Color-coded calendar for each family member
• Includes a shared to-do list and shopping list
• Syncs across iPhone, iPad, and web
• Event reminders and notifications for the whole family

Cons:

• No integration with Apple or Google Calendar
• Ads in the free version

Price: Free, $4.99/month, or $23.99/year.

Get it from: App Store

If you’re juggling kids’ activities, school events, and family schedules, FamCal makes everything easier.

Unlike a regular family calendar, it lets you assign different colors to each family member, so you can quickly see who has what coming up.

Whether it’s soccer practice, a doctor’s appointment, or a school event, everything is neatly organized in one place.

One of the best features is the built-in to-do and shopping lists.

You can create a list for groceries, household chores, or errands, and everyone in the family can add to it in real time.

No more forgetting to grab milk or wondering who’s responsible for what.

FamCal also sends event reminders and notifications, so if your kid has a piano lesson at 5 PM, both parents can get an alert.

The app works across iPhone, iPad, and web, so everyone stays in sync no matter what device they’re using.

The downside? FamCal doesn’t sync with Apple or Google Calendar, which can be frustrating if you already use those apps.

Also, the free version has ads, and some features—like advanced reminders and shared notes—are locked behind a premium upgrade.

But if you need a family-friendly calendar that keeps kids’ schedules organized, FamCal is a great pick.

8. Any.do

(Best with Smart Notifications & Reminders)

Pros:

• Combines calendar, tasks, and reminders in one app
• Smart notifications with location-based reminders
• Syncs with Apple Calendar, Google Calendar, and Outlook
• Voice input for quick event creation

Cons:

• Can feel overwhelming with too many features
• No dedicated family-sharing features

Price: Free, $5.99/month, or $35.99/year.

Get it from: App Store

If you need a calendar app that does more than just track events, Any.do is a powerhouse.

It’s a calendar, to-do list, and reminder app all in one, making it perfect for busy families who need more than just basic scheduling.

One of its standout features is smart reminders.

You can set location-based reminders, so if you’re near the grocery store, it’ll remind you to pick up milk.

It also has recurring reminders for things like bill payments, kids’ homework deadlines, and weekly family meetings.

Any.do syncs seamlessly with Apple Calendar, Google Calendar, and Outlook, so you don’t have to manually copy events.

You can also use voice input to add tasks and events quickly.

Just say, “Remind me to book a dentist appointment for Jack,” and it’s added instantly.

The free version covers most needs, but some advanced features like color-coding, WhatsApp reminders, and daily planner mode, require a premium upgrade.

Also, while it works great for families, it lacks dedicated family-sharing tools like Cozi or FamCal.

But if you want a calendar app with powerful reminders and smart notifications, Any.do is the best choice.

My Final Take

At the end of the day, the best family shared calendar app is the one that fits your family’s lifestyle.

Whether you’re managing a big household, juggling work and home, or co-parenting, there’s a perfect app for you.

• Cozi is the best all-in-one family organizer.
• Google Calendar is the best free option for easy syncing.
• TimeTree is ideal for large families with multiple schedules.
• Microsoft Outlook is great for parents balancing work and home.
• Apple Calendar is best for families using iPhones and Macs.
• OurFamilyWizard is designed for co-parenting and legal documentation.
• FamCal is best for keeping kids’ schedules organized.
• Any.do is best for smart reminders and notifications.

A good shared calendar isn’t just about scheduling.

It’s about reducing stress, avoiding last-minute surprises, and making family life smoother.

Pick the one that works best for you, and take the chaos out of planning.

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