5 Best Planner Apps for ADHD (+FREE) in 2025

I’ve lost count of how many planner apps I’ve tried over the years.

As someone who loves testing apps (and running a blog about them), I’ve gone through everything from simple to-do lists to AI-powered scheduling tools.

But when I started looking into planner apps specifically for ADHD, things got tricky.

Most apps claim to help with focus and organization, but not all of them actually work for ADHD brains.

Some are too cluttered, some lack flexibility, and others just don’t give the right kind of reminders.

I wanted to find the best planner apps that actually make life easier, not more overwhelming.

So, after a lot of research (and way too much time spent on ADHD forums), I found five planner apps that truly stand out.

And if you just want the best overall pick? I’d say go with Numo—it’s built specifically for ADHD, and it shows.

Let’s dive into the list.

1. Numo – I Like it the Most

What worked for me:

• Gamified to-do list makes tasks fun and rewarding
• ADHD-friendly learning modules with interactive content
• Strong community support with squads for accountability
• Simple and engaging interface designed for ADHD users

What didn’t work for me:

• No free version

Price – $7.99 for 1 month, $29.99 for 3 months, $59.99 for 12 months

Get it from – App Store

If there’s one planner app that truly understands ADHD brains, it’s Numo.

This isn’t just another task manager—it’s a fully ADHD-focused tool that turns planning into something enjoyable.

Instead of overwhelming users with rigid structures, Numo takes a gamified approach, where every completed task earns you Karma points and levels you up.

One of the best things about Numo is its community-driven approach.

You’re not just using the app alone—you’re part of a squad.

You can share progress, celebrate wins, and get support from others who understand the struggle of staying organized.

This built-in accountability makes it much easier to stay on track.

The app also offers short ADHD-friendly learning modules on topics like procrastination, time management, and productivity.

These aren’t boring lectures but interactive lessons with gifs, images, and voice-overs, making them engaging for ADHD users.

Plus, the daily affirmations and expert-backed tips provide an extra dose of motivation when you need it.

The only downside? It’s a paid app.

After a free trial, you’ll need a subscription to keep using all the features.

But if you’re looking for a planner that truly works with ADHD instead of against it, Numo is worth considering.

It doesn’t just help you plan your day—it helps you stay motivated, build better habits, and feel less alone in the process.

Also read: Best calendar apps for ADHD

2. Any.do – Best for Simple Task Management

What worked for me:

• Seamless synchronization across all devices
• Combines to-do lists, calendars, reminders, and planners in one app
• Simple and intuitive interface with drag-and-drop functionality
• Voice entry for quick task additions on the go

What didn’t work for me:

• Desktop version feel less polished than the mobile app
• Some advanced features require a subscription

Price – Free, $9.99 per month or $59.99 per year

Get it from – App Store

If you’re looking for a simple yet effective planner app that keeps everything in one place, Any.do is a solid choice.

It’s not overloaded with unnecessary features, yet it covers everything you need—task management, reminders, a calendar, and even collaborative planning.

Unlike some apps that feel chaotic, Any.do keeps things streamlined, which makes it perfect for ADHD users who struggle with cluttered layouts.

One of the biggest advantages of Any.do is its cross-device synchronization.

Whether you add a task on your iPhone, check your schedule on your iPad, or update a list on your Mac, everything stays perfectly in sync.

It eliminates the frustration of scattered reminders and forgotten tasks.

The user-friendly interface also deserves credit.

You can drag and drop tasks, swipe to mark them complete, and even shake your phone to clear finished ones—small but satisfying details that make planning feel effortless.

If typing isn’t your thing, the voice entry feature lets you add tasks simply by speaking, which is incredibly helpful for capturing thoughts quickly before they slip away.

For those juggling work or shared responsibilities, collaboration tools make teamwork easy.

You can share lists, assign tasks, and track progress without endless back-and-forth messaging.

However, the desktop version isn’t as smooth as the mobile app, and some premium features are locked behind a subscription.

Overall, Any.do is an excellent planner app for ADHD users who need a simple, well-structured system without the overwhelm of complex productivity tools.

Also read: Best productivity apps for ADHD

3. Motion – Best AI-Powered Daily Planner

What worked for me:

• AI-driven scheduling
• Adaptive planning
• All-in-one platform
• Collaboration features

What didn’t work for me:

• Takes time to set up and understand all the features
• Pricey subscription

Price – $44.99 per month or $294.99 per year (7-day free try)

Get it from – App Store

When it comes to planning with ADHD, keeping up with shifting priorities and unexpected distractions can be a challenge.

That’s where Motion stands out.

It doesn’t just remind you of your tasks; it actively helps manage them.

This app uses AI-powered scheduling to automatically organize your day, adjusting plans on the fly if something changes.

So if you miss a task, Motion finds another time for it without you having to manually reshuffle everything.

One of my favorite things about Motion is its ability to prioritize tasks intelligently.

Instead of dumping everything into a generic to-do list, it factors in deadlines, urgency, and availability, ensuring that you focus on what truly matters first.

It also combines your calendar, task manager, and project planning into a single, streamlined interface, which reduces the mental overload of switching between multiple apps.

If you struggle with time blindness or frequently underestimate how long tasks take, Motion’s time-blocking feature is a game changer.

It assigns realistic time slots to tasks, preventing the common ADHD tendency to overcommit.

Plus, for those who work in teams, the app’s collaborative scheduling tools make it easy to share tasks, assign responsibilities, and keep everyone on the same page.

That said, Motion does take some time to set up, especially if you’re not used to AI-driven planners.

And while it offers a free trial, the full-featured version is locked behind a pricey paid subscription, which might not be ideal for casual users.

But if you’re looking for a smart, automated planner that helps keep ADHD-related chaos in check, Motion is one of the best tools available.

4. Structured – Best Visual Daily Planner

What worked for me:

• Visual timeline
• Calendar, to-do list, and habit tracking
• Cross-device sync
• Customizable tasks with colors and icons
• VoiceOver and a dyslexic-friendly font

What didn’t work for me:

• Limited free version
• Can feel overwhelming at first

Price – Free, $4.99 per month, $14.99 per year, or $49.99 lifetime

Get it from – App Store

Structured is one of the best visual daily planners out there, and it makes total sense why it’s a great fit for ADHD.

The app takes all your scattered tasks, reminders, and habits and lays them out in a clean, timeline-style view that makes planning feel a lot less chaotic.

Instead of bouncing between different apps for your calendar, to-do list, and reminders, Structured puts everything in one place, which is a lifesaver if you struggle with mental clutter.

One thing I love about Structured is how customizable it is.

You can assign different colors and icons to tasks, making it easier to spot important ones at a glance.

It also syncs across iPhone, iPad, Mac, and even Apple Watch, so you’re never without your plan for the day.

For ADHD brains that thrive on visual organization, this setup makes it much easier to stay on track compared to traditional to-do lists.

Accessibility is another big win here.

Structured offers VoiceOver support, a dyslexic-friendly font, and VoiceControl features, making it more inclusive than many other planner apps.

However, the downside is, some of the best features, like calendar integration and recurring tasks, are locked behind a paid Pro version, which might be frustrating for those who want a fully free solution.

It also takes a little time to set up, but once you get the hang of it, it’s one of the most ADHD-friendly planners out there.

If you’re a visual thinker who needs a structured yet flexible way to plan, this app is worth checking out.

5. Upbase – Best All-in-One Planning Tool

What worked for me:

• Combines tasks
• Easy to navigate
• Chrome extension support
• Distraction-free mode

What didn’t work for me:

• Mobile app is a bit laggy
• Limited integrations beyond Chrome

Price – Free or $5 per month

Get it from – App Store

ADHD makes it tough to keep track of everything—tasks, notes, deadlines, and conversations.

That’s where Upbase really shines.

It’s an all-in-one productivity tool designed to keep everything in one place, so there’s no bouncing between apps to find what you need.

That alone makes it a great pick for ADHD planning.

What I like most about Upbase is how simple yet effective it feels.

The interface is clean and easy to navigate—there are no overwhelming menus or distracting visuals.

You get a daily planner, a task manager, a notes section, and even a focus mode to help you stay on track.

If you’re someone who constantly forgets where you wrote something down, having tasks and notes in one place is a lifesaver.

Another big win is Cross-device syncing.

Upbase works on iPhone, web, and even has a Chrome extension.

If you’re working on a laptop and need to switch to your phone, everything updates instantly.

That said, the mobile app can be a little sluggish at times, and while the Chrome integration is nice, I wish it played better with other tools.

Still, for an ADHD-friendly planner that keeps everything in one place without feeling overwhelming, Upbase is a solid choice.

My Final Take

Let’s be real—staying organized with ADHD is tough.

Plans change, distractions hit, and before you know it, the day’s gone.

That’s why the right planner isn’t just about lists—it’s about finding a system that actually works for your brain.

• Numo – Built specifically for ADHD, making planning feel natural.
• Any.do – Simple, clean, and perfect for quick task management.
• Motion – Uses AI to schedule your day automatically.
• Structured – A visual planner that turns tasks into an easy timeline.
• Upbase – An all-in-one tool to keep everything in one place.

At the end of the day, there’s no perfect system—just the one that helps you the most.

Pick one, try it out, and see what sticks.

FAQs