The Best Business Calendar Apps (+FREE) in 2025

If there’s one thing I’ve learned from reviewing apps, it’s that a bad calendar can make or break your workflow.

I’ve tested dozens of business calendar apps.

Some were game-changers, while others just made scheduling more frustrating.

That’s why I put in the time to find the best ones, so you don’t have to.

In this guide, I’ve handpicked the top business calendar apps that cater to different needs.

Whether you’re a solo entrepreneur, a small business owner, or managing a large team.

My goal is to save you from the endless scrolling and comparisons.

This is your one-stop resource, packed with all the insights you need to choose the perfect app without jumping to another article.

Let’s dive in and find the best calendar app for your business in 2025.

1. Fantastical

A feature-packed, beautifully designed calendar that does everything.

Pros:

• Beautiful and intuitive design
• Smart natural language input for quick scheduling
• Powerful meeting scheduling features
• Works with all major calendar services (Google, Outlook, iCloud, etc.)
• Widgets and Apple Watch support

Cons:

• Premium features require a subscription

Price: Free, $6.99/month, or $56.99/year.

Get it from: App Store

Fantastical has been my go-to business calendar app for years, and in 2025, it still holds the top spot.

The reason is simple.

It makes scheduling effortless.

I love how I can type something like “Lunch with Sarah at 2 PM on Friday”, and it instantly creates an event.

No fiddling with drop-down menus, no unnecessary steps, just quick and easy scheduling.

What really sets Fantastical apart for business users is its team meeting tools.

It suggests the best meeting times based on everyone’s availability, integrates with Zoom and Google Meet, and even lets you set up time slots for others to book.

If you deal with a lot of meetings, this feature alone is a lifesaver.

Another thing I appreciate is its clean and modern design.

Unlike some clunky business apps, Fantastical is actually enjoyable to use.

Plus, it syncs perfectly across all Apple devices, including the Apple Watch, so you never miss an update.

While it does require a subscription for full features, I think it’s worth it for professionals who rely on their calendar daily.

If you want the best-looking, most feature-packed business calendar for iPhone, Fantastical is my top pick.

Also read: Best calendar apps for families

2. Google Calendar

A free, reliable, and easy-to-use option for everyday scheduling.

Pros:

• 100% free with no hidden costs
• Syncs seamlessly across all devices
• Smart AI-powered event suggestions
• Integrates with Gmail, Google Meet, and other Google services
• Easy to share calendars for team collaboration

Cons:

• Lacks advanced scheduling features for businesses
• No built-in task management (requires Google Tasks)

Price: Free

Get it from: App Store

If you need a free and reliable business calendar, Google Calendar is hands down the best option.

It’s simple, works across all platforms, and integrates effortlessly with Google services like Gmail and Google Meet.

That’s why I picked it as the best free calendar app for business users.

One thing I love about Google Calendar is how smart it is.

If someone emails you a meeting invite, it automatically adds it to your calendar.

Plus, it suggests meeting times based on your availability, making scheduling quick and painless.

For teams, shared calendars are a game changer.

You can create a calendar for your business, share it with employees, and keep everyone on the same page.

Whether it’s project deadlines, meetings, or company events, everyone stays in sync without extra effort.

That said, Google Calendar isn’t as powerful as some paid alternatives like Fantastical or Outlook.

It lacks advanced scheduling tools for large teams, and you’ll need Google Tasks if you want built-in task management.

But if you’re looking for a simple, free, and effective calendar app for small businesses, Google Calendar is an easy choice.

Also read: Best calendar apps for couples

3. Microsoft Outlook

The best choice for professionals using Microsoft 365 tools.

Pros:

• Seamlessly integrates with Outlook email
• Supports both personal and business calendars
• Excellent for teams using Microsoft 365
• Built-in scheduling assistant for meetings
• Works across all platforms (iPhone, iPad, Mac, Windows, Web)

Cons:

• Not as visually appealing as some other calendar apps
• Can feel overwhelming with too many features

Price: Free, $9.99/month, or $99.99/year (Microsoft 365 Family plan).

Get it from: App Store

If you already use Outlook for work, its built-in calendar is a no-brainer.

Microsoft Outlook Calendar is designed for professionals who need their email and schedule in one place.

That’s why I picked it as the best option for business users who rely on Microsoft 365.

One thing I love about Outlook Calendar is its smart scheduling assistant.

If you’re coordinating meetings with colleagues, it automatically finds the best time when everyone is free.

No more back-and-forth emails, it just works.

Plus, it integrates directly with Teams, Zoom, and Google Meet, making virtual meetings a breeze.

Another big plus is multi-platform support.

Unlike some Apple-only apps, Outlook Calendar works on iPhone, Mac, Windows, and even the web.

Whether you’re switching devices or working remotely, your schedule stays perfectly synced.

Now, Outlook Calendar isn’t the prettiest app, and the interface can feel cluttered, especially if you don’t use all its features.

But for professionals who need a powerful, business-focused calendar that works everywhere, this is one of the best choices out there.

Also read: Best calendars for ADHD

4. Calendars by Readdle

A powerful and customizable calendar for productivity-focused users.

Pros:

• Gorgeous, user-friendly design
• Natural language input for quick event creation
• Works seamlessly with Apple Calendar, Google Calendar & Outlook
• Task manager built-in (no need for a separate to-do app)
• Offline mode for viewing & editing events without internet

Cons:

• Some advanced features require a subscription
• Lacks deep team collaboration tools

Price: Free, $3.99/month, or $19.99/year.

Get it from: App Store

If you love Apple’s default Calendar but wish it had more power and flexibility, Calendars by Readdle is the perfect upgrade.

It keeps things simple and intuitive while adding features that make scheduling a lot smoother.

One of my favorite things about this app is its natural language input.

Just type something like “Call with Alex at 3 PM tomorrow,” and it automatically creates an event.

It also syncs flawlessly with Apple Calendar, Google Calendar, and Outlook.

So no matter where your events are stored, you can manage everything from one place.

Another standout feature is its built-in task manager.

I love how you can add to-dos alongside your calendar events without switching apps.

It’s perfect if you like keeping work tasks and meetings all in one place.

The only downside?

Some of its best features, like task management and recurring event customization, are locked behind a premium plan.

But if you’re looking for a sleek, powerful calendar that’s easy to use, this one is a fantastic pick.

Also read: Best calendars for students

5. TimeTree

It’s perfect for teams who need shared calendar collaboration.

Pros:

• Multiple shared calendars for different teams or projects
• Easy event comments and notes for team discussions
• Works on iPhone, iPad, Mac, and web
• Great for organizing both work and personal life

Cons:

• No deep integration with business tools like Slack or Outlook
• Can get cluttered if managing too many calendars

Price: Free, $4.49 per month or $44.99 per year.

Get it from: App Store

If your business relies on teamwork, TimeTree is one of the best calendar apps for keeping everyone organized.

Unlike most business calendars that focus on individual schedules, TimeTree is built around collaboration.

That’s why I chose it as the best calendar app for teams.

What I love most is how it lets you create multiple shared calendars.

One for your work team, another for specific projects, and even a personal one if you need to keep your life organized too.

Team members can comment on events, add notes, and even upload photos within calendar entries, making communication effortless.

The app also offers a free plan, which is a big plus.

Even without upgrading, you can share calendars, add unlimited members, and sync across devices.

It’s perfect for small businesses that need a team-friendly calendar without the cost.

The only downside?

TimeTree doesn’t integrate as deeply with business tools like Slack or Outlook.

It’s more of a collaboration-first app rather than a business powerhouse.

But if your priority is keeping your team on the same page in a simple and visual way, TimeTree is an excellent pick.

Also read: Best free ovulation calendar apps

6. Calendly

The ultimate tool for scheduling meetings without endless email chains.

Pros:

• Automates meeting scheduling with clients & teams
• Eliminates back-and-forth emails
• Integrates with Zoom, Google Meet, and Microsoft Teams
• Works with Google, Outlook, and Apple Calendars
• Professional booking page for businesses

Cons:

• Free plan has limited features
• No built-in full calendar management (used alongside other apps)

Price: Free or $16/month.

Get it from: App Store

If your business involves a lot of meetings, Calendly is a game-changer.

Instead of the usual back-and-forth emails trying to find a time that works for everyone, Calendly lets people book meetings with you automatically.

That’s why I picked it as the best business calendar app for scheduling meetings.

Here’s how it works: You set your availability, share your Calendly link, and let others book a time that fits.

It syncs directly with Google Calendar, Outlook, and Apple Calendar, so there are no scheduling conflicts.

Plus, it integrates with Zoom, Google Meet, and Microsoft Teams, so virtual meetings are set up automatically.

The biggest advantage is the professionalism it adds to your business.

Instead of messy email chains, clients and colleagues see a clean booking page where they can choose a time that works for them.

If you’re a consultant, freelancer, or business owner who books a lot of appointments, this is a must-have tool.

The only downside?

Calendly isn’t a full-fledged calendar app.

You’ll still need a primary calendar like Google Calendar or Outlook, but for scheduling and automating meetings, it’s unbeatable.

7. Trello

It is best for project and task management.

Pros:

• Visual, Kanban-style boards for organizing projects
• Syncs with Google Calendar, Apple Calendar & Outlook
• Perfect for managing business tasks alongside scheduling
• Great for teams with shared projects
• Free plan available with solid features

Cons:

• Not a traditional calendar app (needs integration for scheduling)
• Can get cluttered with too many boards and cards

Price: Free or $5/month.

Get it from: App Store

Trello isn’t your typical business calendar app, but if you manage projects, deadlines, and tasks, it’s an incredible tool.

Instead of just showing you dates and events, Trello lets you visually organize your work using boards, lists, and cards.

That’s why I picked it as the best business calendar app for project & task management.

What makes Trello so useful is its Google Calendar integration.

You can assign due dates to tasks, and they’ll automatically appear on your calendar.

This means you’re not just seeing meetings, you’re tracking projects and deadlines in one place.

Another reason I love Trello is how team-friendly it is.

You can create a board for your team, assign tasks, add checklists, and even attach files.

It’s perfect if you need to manage multiple projects while keeping your calendar in sync.

Now, Trello isn’t a full-blown scheduling app like Fantastical or Google Calendar.

You’ll need to connect it to an external calendar for time-based scheduling.

But if you want a visual way to manage business projects and tasks while keeping track of deadlines, Trello is a fantastic pick.

8. Timepage by Moleskine

It is a visually stunning calendar that makes scheduling enjoyable.

Pros:

• Stunning, minimalist interface
• Smooth scrolling timeline for easy navigation
• Smart weather & travel time predictions
• Syncs with Google, Apple, and Outlook Calendars
• Intuitive daily, weekly, and monthly views

Cons:

• No free version
• Lacks deep business-focused features

Price: $2.49/month or $14.99/year.

Get it from: App Store

If you love beautifully designed apps and want your calendar to feel like a premium experience, Timepage by Moleskine is hands down the best choice.

While most business calendars focus on raw functionality, Timepage blends elegance with practicality, making scheduling feel seamless.

That’s why I picked it as the best business calendar for aesthetics and design.

One of my favorite things about Timepage is its smooth timeline view.

Instead of a boring grid, you get a fluid, scrollable interface where events, tasks, and reminders flow naturally.

It also comes with smart weather forecasts and travel time estimates, so you’re never caught off guard before a meeting.

Despite its beauty, Timepage isn’t just about looks.

It still syncs with Google Calendar, Apple Calendar, and Outlook, so all your events stay in one place.

However, it doesn’t have deep collaboration tools like Outlook or Trello, and it’s subscription-based with no free option.

That said, if you’re a solo business user who values a sleek, distraction-free calendar, Timepage is an excellent pick.

9. Apple Calendar

It is best for Apple users who want a built-in, seamless option.

Pros:

• Completely free
• Seamless integration with iPhone, iPad, Mac & Apple Watch
• Syncs with Google, Outlook, and Exchange calendars
• Siri support for hands-free scheduling

Cons:

• Lacks advanced business scheduling tools
• No built-in task management

Price: Free

Get it from: App Store

If you’re deep into the Apple ecosystem and want a calendar that works effortlessly across all your devices, Apple Calendar is the best pick.

It’s simple, reliable, and comes pre-installed on every Apple device, making it a no-brainer for iPhone users.

That’s why I chose it as the best business calendar for Apple ecosystem users.

One of the best things about Apple Calendar is its tight integration with iOS, macOS, and even Siri.

You can create events using voice commands like “Schedule a meeting with John at 2 PM tomorrow”, and Siri will do the rest.

Plus, it syncs perfectly with Google Calendar, Outlook, and Exchange, so you’re not locked into Apple’s services.

For businesses, the shared calendar feature is useful for keeping teams on the same page.

However, Apple Calendar is not as feature-rich as Outlook or Fantastical.

There are no built-in meeting scheduling tools or task management features, so you might need to use Apple’s Reminders app for to-dos.

Still, if you want a free, no-fuss calendar that just works across all your Apple devices, Apple Calendar is a solid choice.

It’s clean, fast, and integrates beautifully into your workflow.

My Final Take

At this point, you’ve seen the best business calendar apps out there, each chosen for a specific reason.

Whether you need a simple calendar, a powerful scheduling tool, or a complete business planner, there’s an app that fits your needs.

Now, it’s all about choosing the right one for you.

• Fantastical is the best all-in-one premium calendar.
• Google Calendar is the best free option for simple scheduling.
• Outlook Calendar is the best for Microsoft 365 users.
• Calendars by Readdle is the best for power users who want deep customization.
• TimeTree is the best for team collaboration and shared planning.
• Calendly is the best for scheduling meetings without back-and-forth emails.
• Trello is the best for managing projects alongside your calendar.
• Timepage by Moleskine is the best for a visually stunning calendar experience.
• Apple Calendar is the best for Apple users who want a built-in, seamless option.

If you’re still unsure, start with a free option like Google Calendar or Apple Calendar and see what works. If you need more advanced features, apps like Fantastical, Calendly, or Readdle’s Calendars are worth trying.

At the end of the day, the best calendar is the one that helps you stay organized without extra effort.

Pick one, stick with it, and make scheduling work for you, not the other way around.

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